Registrar in Education Department

GENERAL DESCRIPTION:

At Hubbard Street Dance Chicago, we bring artists, art and audiences together to enrich, engage, and change lives through the experience of dance.

We are seeking a dynamic, proactive, mission-driven individual to join Hubbard Street’s Education Department. This position provides administrative support for the Youth Program. The Youth and Education Registrar supports the Youth Dance Program in all aspects of registration and parent/student communications, including maintenance of databases and website information, demographic tracking and filing systems, coordinating external requests for program information, and provide administrative support for the youth program as detailed below. This position has non-traditional office hours, evenings and weekends are required.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

· Manage all aspects of registration for all programs;

· Coordinate and track all parent communication;

· Coordinate software-based registration, updates, and collaboration with internal stakeholders;

· Coordinate all web updates, adhering to marketing calendar;

· Manage youth databases and mailing lists, including demographic records as required for grants;

· Work with Scholarship Coordinator for all scholarship programs;

· Coordinate all reporting needs, including attendance reports, progress reports, etc.

· Collaborate closely with other departments (e.g. marketing, development, artist training, facilities, finance, and artistic) to ensure that programs and objectives are being met;

· Manage youth facility needs for the department;

· Provide administrative support to all youth events;

· Attend all staff and faculty meetings as scheduled;

· Other duties as assigned.

Requirements
Skills & Qualifications: 

QUALIFICATIONS AND EXPERIENCE

· Hubbard Street gives preference to candidates who have demonstrable experience advocating for equity, diversity and inclusion.

· Minimum four years working in a related field; administrative and customer service experience preferred. Special consideration to dance studio experience.

· Spanish language skills a plus.

· Professional demeanor when interacting with students, partner teachers and staff.

· Superior relationship building and interpersonal skills that allow the individual to function in a variety of settings among widely different groups of people, a unique combination of creative and analytical talents.

· The ability to work productively and graciously under strict time constraints.

· Flexibility and a team player sensibility.

· Experience with registration software preferred; proficiency with standard computer programs such as Microsoft Word and Excel expected.

· Ability to work evening and weekend hours.

To Apply: 

Please email cover letter detailing your interest and qualifications, along with a resume (PDF format).

Please include REGISTRAR in the subject line of your email. No phone calls, please.

Contact Information
Contact Name: 
Belina Mizrahi