Program Assistant (part-time): Sistema Ravinia at Circle Rock School

Company Description



Ravinia, North America's oldest music festival, stands today as its most musically diverse, presenting over 140 different events throughout the summer. These concerts run the gambit from Yo-Yo Ma to John Legend to the annual summer residency of the nation's finest orchestra, The Chicago Symphony Orchestra.

The 36-acre park is nestled in a gently wooded area that makes it an enchanting place to experience music. Guests can bring their own picnics or eat at one of the park restaurants. 

Our Mission

As a nonprofit organization, community outreach and music education initiatives are our mission. Over 85,000 people are served through Ravinia's Reach*Teach*Play programs each year, ensuring that great music remains accessible to all.

Job Description

The Program Assistant supports the Sistema Ravinia Site Manager and is the communication hub for children and families at Catalyst Circle Rock School located in Chicago’s Austin neighborhood.  A flagship REACH*TEACH*PLAY program, Sistema Ravinia is an intensive afterschool music education program that fosters youth empowerment and social development through exceptional ensemble training for students in under resourced schools in Chicago and Lake County.  Shaped by the philosophy of the noted El Sistema model, Sistema Ravinia has embraced the notion of transforming groups of children into communities of musicians who in turn transform their communities. 

The program assistant works daily after school at our Circle Rock nucleo which is the school site that serves as the program’s home and is a safe haven and emblem of music as a social change agent in the community. The Program Assistant is responsible for setting up and taking down rehearsals (chairs, music stands, tables, etc), performances and special events in addition to assisting with attendance records and parent communication.  This is a part-time position that reports to Sistema Ravinia’s Site Manager and is paid an hourly rate.

Duties and Responsibilities

  • Set-up and take down of orchestra rehearsal  and performance spaces
  • Assist with program communication (parent phone calls)
  • Assist with student snacks, breaks, and dismissal
  • Assist with data entry and filing (online database/attendance and student files)
  • Ensure that instruments are brought out for rehearsals and stored daily
  • Assist with inventory of instruments, books, and supplies
  • Assist with student registration, parent meetings, field trips and special events




Skills & Qualifications: 

Knowledge and Skills Required

  • Physical labor required; Ability to move chairs, stands and instruments between multiple floors
  • Detail oriented with strong organizational abilities.
  • Interest and ability to be a positive role model for students, parents, and community
  • Superior interpersonal skills with the ability to collaborate with educators, administrators and persons from diverse backgrounds

Education and Experience

  • Related work experience preferred
  • Experience and desire to work with children and families from diverse ethnic and economic backgrounds

Additional Information

Work Environment

  • Working daily after school at Catalyst Circle Rock School with some evenings and weekends, throughout the school year and summer
  • Interaction with young students, parents and administrators where the safety of the students is paramount


Ravinia is an equal opportunity employer.

Interested applicants must attach a cover letter and resume to apply

No phone calls please


To Apply: 

Click here to apply.